Gantt Charts and Project Management

Gantt Charts and Project Management

When it comes to Project Management, InfoQube is not as sophisticated as specialized tools like Microsoft Project or Primavera, but it nevertheless provides extensive project management tools. One of which is sophisticated Gantt charts:
 
 
Being fully integrated with the rest of InfoQube, its Gantt Charts are in some ways even move useful than those of the "big guys" !
 

1. Gantt Specific Features

  1. MS Project look
  2. Multiple Gantt charts per IQBase (related or unrelated)
  3. Customizable time scale, from hours to years
  4. Configurable to use "stock" fields or your own set of fields
  5. Task Start, Task End, Percent Done fields
  6. Option to use Bar Caption, Task Effort, Bar Color fields
  7. Optional Overview to show the whole project, for easy navigation
  8. Optional work load profile below the Gantt
  9. Non-working days support. Either shown in grey or hidden from view.
    Tasks duration is maintained (So a 3 day task will take 5 calendar days if it crosses a week-end for example)
  10. Arbitrary non-working days: Set any day as a non-working day (i.e. statutory holidays)
  11. 3 bar types: Task, Milestones, Summary
  12. All standard Task Link types (dependencies): FS (default), SS, FF, SF (See Wikipedia def.)
  13. Full support for Lags between tasks (+ve and -ve lags). So a task can be set to start 2 days after another one completes, or 3 days prior
  14. Inside-Zoom and Zoom-on-Fly to show more details for certain tasks:
        

  15. 3 modes to manage linked tasks: Visual display only, Enforce Task Dependencies, Locked
  16. Show / hide link lines
  17. Option to freeze started tasks, so they cannot be moved
  18. Automatically rearrange tasks based on tasks, links and lags to calculate the earliest delivery (PDM / CPM optimization)
  19. Critical Path display: Find where the bottlenecks are to deliver on-time:


  20. Compact TimeLine view to quicky see what should happen when:

     

2. It's a Grid too, so...

 
Being a standard grid, all of these can also be used to optimize project management:
  1. Unlimited number of columns
  2. Unlimited number of sub-items
  3. Multiple Parents
  4. Filter by any column
  5. Hoist specific items
  6. View tasks in other grids
  7. Print Preview
  8. Save as PDF, Image
     

3. Tasks are items

Each task is just an IQ item, so like any other item, you can:
  • View task start and task end in the Calendar, color coded (green=start, red=end)


  • Late or near late tasks can change color (see the built-in Urgency field). This color code is shown everywhere in IQ, not just in the Gantt
  • Add associated rich text notes, Web pages, Drawings, Ink documents, etc. in the HTML pane
    Perfect for brainstorming, design notes and other handwritten content. Details here: Using Ink Documents (handwriting)
    And the Ink editor now supports real-time remote multi-user collaboration (web server based)
     
  • View the whole project, or sections of, on the new 2-D IQ Surface !

     

4. Multi-User and Dropbox Sync Ready

  • Finally, IQ is multi-user ready when used in a LAN environment, so it supports team work.
  • And with Dropbox-sync, you can have your projects at work and at home.
     

5. How-To:

  • Create a bar: 2 ways:
    • On an existing item, enter a value for the task start and / or task end fields
    • In the chart area, click and drag from the start to the end date. If done on a blank area of the chart, a new item will be created
       
  • Create a milestone: Clear the task end date or set it to the start date
     
  • Create a summary bar: Right-click on an existing bar and select "Is Summary Bar"
     
  • Link 2 tasks: 2 ways:
    • Enter a taskID in the NextTaskID field
    • Click on the first bar and move down to the second bar. A dialog will be shown:

       
    • Select the link type and lag
    • Uncheck "Show this dialog" to automatically created a FS type link
       
  • Delete a link: Any of:
    • Delete the NextTaskID value
    • Right-click on the link and either select Delete Link or Link Properties > Delete
       
  • Change the bar color: Right-click on a bar and select "Bar Color"
     
  • Change the Gantt Scale: Any of:
    • Drag the Zoom scrollbar in the Gantt menu
    • On the Overview bar, click on one of the scale button
    • Ctrl + Mouse wheel while over the chart
    • Drag the top level separator line left / right (=zoom out / zoom in)
       
  • Show the Zoom-on-Fly window: Press Ctrl and Shift and hover over a bar
     
  • Set a day as non-working: Right-click on the day in the chart header and select "Is a non-working day"
     
  • Move the focus to the next task (start): With the focus on the Chart, press the right arrow. Left arrow for the previous task. To move based on the task end, hold the Shift key
     
  • Scroll the chart to show a specific task: Select the task
     

6. Notes